What is The Work Project's privacy policy?
The Work Project Group of Companies and our affiliates (collectively), “The
Work Project Singapore Pte Ltd,” “The Work Project (Commercial) Pte Ltd,”
“The Work Project (North Bridge) Pte Ltd,” “The Work Project Management
Pte Ltd,” ”The Work Project HK limited,” “The Work Project (Sydney) Pty Ltd”
“we”, “us,” and “our,” care about your privacy. The Work Project Group of
Companies is committed to maintaining your trust by protecting your Personal
Data. This privacy policy (“Policy”) describes how we collect, use, disclose,
and otherwise processes your Personal Data in connection with your use of
our websites (“Website Services”), applications (“Apps”), or other services that
refer to or link to this Policy, as well as any offline products and services
(collectively our “Services”).
Before you use our Services, please read this Policy in its entirety, to help you
make informed decisions about your relationship with us.
1. Introduction
Personal Data. “Personal Data” is data that relates to you and can — either
on its own or in combination with other information — identify you as an
individual. Whether this data true or not, about “you” as an individual who (a)
has contacted us through any means to find out more about any goods or
services we provide, or (b) may, or has, entered into a contract with The Work
Project Group of Companies for the supply of any goods or services by us.
Our Services. The Services referenced in this Policy include the Services
provided by The Work Project.
References to “you.” In this Policy, “you” means anyone who uses our
websites, applications, or other Services. As our member, this Policy explains
how we use Personal Data in the context of our relationship with you, explains
how we collect, use, and disclose your Personal Data in the context of your
use of our Services.
2. Personal data we collect
2.1 The personal data that we collect, and our use of that data depends on
your relationship with us and the requirements of applicable law as described
below.
2.2 We collect information:
- That you provide to us directly.
- That your company provides to us.
- About your name, contact information, work email address , personal email
address, work telephone number or personal telephone number, nationality,
gender, date of birth, marital status, photographs and other audio-visual
information, employment information and financial information such as credit
card numbers, debit card numbers or bank account information for your use of
our Services, including through cookies, pixels, web beacons, logs, and other
internet technologies.
3. Information collected from you
The Work Project Group of Companies requests different types of Personal
Data from you and your company, depending on the Services you use and
your relationship with us. We may collect the following categories of
information, depending on the Services that you use:
3.1 Contact Information, including your name, mailing address, phone
number, email address, and other information that enables us to contact you.
3.2 Verification Information, including a photo ID or government issued
identification, and date of birth.
3.3 Professional Information, including your company name, title, role, team,
and other information about your profession.
3.4 Payment Information, including your credit or debit card details, bank
account information, and payment or other information required when you
make a purchase.
3.5 Communications, and any other information that you intentionally share,
send, or receive using the Services, including your e-mail, SMS, Slack,
requests made through automated chatbots, Amazon Echo, other voice
assistants, or similar technology, calendar invitations, and any other
information you choose to share with us — including your photos, videos, blog
entries, interests, hobbies, lifestyle choices, and groups with which you are
affiliated — and that you send or receive using the Services.
3.6 Device and Usage Information, including information about your computer
or device. This includes:
- Device identifiers, such as IP address, WiFi MAC address, and Bluetooth
address. For more information about choices to opt out of the use of Mobile
Location Analytics to capture your mobile device’s WiFi MAC address or
Bluetooth address.
- Information about your online activity, including information collected through
the use of standard Internet technologies, such as cookies, pixels, web
beacons, logs, and other Internet technologies, as further set forth in our
Cookie Policy, and your offline activity, including information about events you
attend.
- Space utilization information and information about how you use our
Services, including through Spatial and People Analytics Sensors (“SPA
Sensors”) in offices, pantries, conference rooms, and other spaces of some
facilities that you may work in or visit, to promote more efficient and
comfortable uses of the Services. Examples of SPA Sensors include desk
occupancy sensors, environmental sensors, WiFi network hubs, and optical
camera-powered sensors.
3.7 Other Personal Data, including, in addition to all of the information
described above, instant messenger and social media screen names,
usernames and passwords, relationship to emergency point of contact,
vehicle identification, and other details such as the purpose of your visit,
photos of you, and data or files that you input, upload, or store with the
Services, such as search queries that you submit, and documents that you
upload to the Services. We will also process Personal Data included in
content and information that you add to your member network or other
community profile. References to “Other Personal Data” in this Policy and the
product-specific links below refer to all Personal Data referenced in this
Policy.
4. How we use of your personal data
4.1 How we use your Personal Data depends on your relationship with us. In
general, we use your Personal Data to:
- Perform obligations in the course of or in connection with our provision of the
goods and/ or services requested by you.
- Verify your identity.
- Respond to or fulfill customer service requests.
- Respond to, hand and process queries, requests, applications, complaints,
and feedback from you.
- Manage your relationship with us.
- Process payment or credit transactions.
- Send marketing information about our goods and services including notifying
you of our marketing events, community events, and other initiatives and
promotions.
- Analyze, better tailor, and improve our products and services.
- Protect against fraud, abuse, or harm and otherwise provide a Secure
Environment (“Secure Environment” as used in this Policy means both
physical and online environments).
- Comply with applicable laws, regulations, codes of practice, guidelines, or
rules, or to assist in law enforcement and investigations conducted by any
Governmental and/ or Regulatory Authority.
- Transmit to any unaffiliated third parties including our third-party service
providers and agents, and relevant Governmental and/ or Regulatory
Authorities, whether in Singapore or aboard, for the aforementioned purposes
and.
- Any other incidental business purposes related to or in connection with the
above.
4.2 We may disclose your Personal Data:
- Where such disclosure is required for performing obligations in the course of
or in connection with our provision of the goods or services requested by you.
- To third party service providers, agents and other organizations we have
engaged to perform any of the functions listed above.
5. Withdrawing your consent
5.1 The consent that you have provided to The Work Project Group of
Companies for collection, use and disclosure of your Personal Data will
remain valid until such time it is being withdrawn by you in writing. You may
withdraw consent and request us to stop using and/ or disclosing your
Personal Data for any or all of the purposes listed above by submitting your
request in writing or via email to our Data Protection Officer at this contact
details privacy@theworkproject.com
5.2 Upon receipt of your written request to withdraw your consent, we may
require reasonable time (depending on the complexity of the request and its
impact on our relationship with you) for your request to be processed and for
us to notify you of the consequences of us acceding to the same, including
any legal consequences which may affect your rights and liabilities to us. In
general, we shall seek to process your request within fourteen (14) business
days of receiving it.
5.3 Whilst we respect your decision to withdraw your consent, please note
that depending on the nature and scope of your request, we may not be in a
position to continue providing our goods or services to you and we shall, in
such circumstances, notify you before completing the processing of your
request. Should you decide to cancel your withdrawal of consent, please
inform us in writing.
5.4 Please note that withdrawing consent does not affect our right to continue
to collect, use and disclose your Personal Data where such collection, use
and disclose without consent is permitted or required under applicable laws.
6. Access to and correction of personal data
6.1 If you wish to make
- An access request to access to a copy of the Personal Data which we hold
about you or information about the ways in which we use or disclose your
Personal Data.
- A correction request to correct or update any of your Personal Data which
we hold about you, you may submit your request in writing or via email to our
Data Protection Officer at privacy@theworkproject.com
6.2 We will inform you in writing within thirty (30) days after receiving your
request to confirm if we are able to provide you with any Personal Data or to
make a correction requested by you. If we are unable to provide you with any
Personal Data or to make a correction requested by you, we shall generally
inform you of the reasons why we are unable to do so (except where we are
not required to do so under the PDPA).
7. Protection of personal data
7.1 We will safeguard your Personal Data from unauthorized access,
collection, use, disclosure, copying, modification, disposal or similar risks by
using appropriate administrative, physical and technical measures such as
up-to-date antivirus protection, encryption and the use of privacy filters to
secure all storage and transmission of Personal Data, and disclosing Personal
Data both internally and to our authorized thirty party service providers and/or
agents only on a need to know basis.
7.2 We would like to notify you that no method of transmission over the
Internet or method of Electronic Storage is completely secure. We strive to
protect to secure your personal information while we continue to review and
enhance our systems and strengthen our information security measures.
8. Accuracy of personal data
We generally will rely on Personal Data provided by you (or your authorized
representative). In order to ensure that your Personal Data is current,
complete and accurate, we require you to update us if there are any changes
to your Personal Data by informing our Date Protection Officer in writing or via
email at privacy@theworkproject.com
9. Retention of personal data
9.1 We may retain your Personal Data for as long as it is necessary to fulfill
the purpose for which it was collected, or as required or permitted by
applicable laws.
9.2 We will cease to retain your Personal Data, or remove the means by
which the date can be associated with you, as soon as it is reasonable to
assume that such retention no longer serves the purpose for which the
Personal Data was collected, and is no longer necessary for legal or business
purposes.
10. Data protection officer
You may contact our Data Protection Officer if you have enquiries or feedback
on our Personal Data Protection Policy and Procedures, or if you wish to
make any request, in the following manner:
DPO: Brandon Chia at privacy@theworkproject.com; contact number at +65
6914 9822
11. Legal bases for processing personal data
11.1 The processing of your Personal Data as described above is necessary
to meet our contractual obligations to you or your company, to meet our legal
obligations, or to meet our legitimate interests in providing our services. Our
legitimate interests may include providing you and others a Secure
Environment, and analyzing, improving, and better tailoring our products and
Services.
11.2 We generally rely on our legitimate interests in marketing our Services to
you, whether on our own websites or on third-party websites, and in providing
promotions or sweepstakes, where permitted by applicable law. We provide
you with choices about how we use your Personal Data, in accordance with
applicable law, by allowing you to opt out of receiving all such
communications (unless they are transactional solely related to the provision
of our Services to you and have no marketing element) and, where required,
by not sending you any such messages without your prior consent. Where
applicable, we also may process Personal Data with your consent. Remember
that in certain circumstances, and where permitted by applicable law, you may
have the right to object to our uses of your Personal Data as further described
in Section 3 of this Policy.
12. Effect of notice and changes to notice
12.1 This NOTICE applies in conjunction with any other notices, contractual
clauses and consent clauses that apply in relation to the collection, use and
disclosure of your personal date by us.
12.2 We may revise this NOTICE from time to time without any prior notice to
be given to you. You may determine if any such revision has taken place by
referring to the date on which this NOTICE was last updated. Your continual
use of our services constitutes your acknowledgement and acceptance of
such changes.
